Stock control
Stock control software that prevents overselling
Configured allocation, low-stock alerts and supplier-linked purchase orders within the operational stock workflow.
The cost of bad stock control is huge — and hidden
Oversells can lead to refunds, bad reviews, and marketplace metric issues. Stockouts can mean missed sales, often at peak demand. Many sellers only notice the problem after the damage.
- Fast-moving SKUs sell out before anyone notices
- Overselling on peak sales days (BFCM, Prime Day) can damage account health
- Re-ordering decisions made by gut feel, not data
- Purchase orders tracked in email and Excel
- No early warning on slow-moving stock that's tying up cash
Stock control automation, with human override
MaxInvent records operational stock by SKU and location, applies configured allocation, supports back-order and low-stock workflows, and links purchasing to replenishment. Connector timing remains API-dependent.
- Automated allocation to open orders (FIFO or rule-based)
- Back-order queue with automatic fulfilment when stock lands
- Low-stock alerts by SKU, warehouse or category
- Stock and sales records for replenishment review
- One-click purchase order generation linked to supplier
Capabilities
What you get with Stock Control
Automated allocation
Orders claim stock on FIFO, priority or customer-based rules, reducing the race to process orders manually.
Low-stock alerts
Configurable thresholds per SKU and warehouse. Alerts in-app, by email, or pushed to Slack/Teams.
Back-order queue
Customer orders that exceed stock queue automatically. When replenishment lands, they fulfil in order received.
Replenishment review
Review SKU stock, sales and supplier context before setting replenishment controls or creating a purchase order.
Purchase orders
Create purchase orders linked to suppliers and goods-in receiving. Optional outbound GBP supplier-bill push to Xero is separately scoped.
Supplier management
Track lead times, price history, min order quantities, and which supplier has the best price per SKU.
Built-in automation
The work that runs itself
- Auto-allocate stock to orders
- Auto-queue back-orders for fulfilment
- Auto-generate low-stock alerts
- Auto-suggest reorder quantities
FAQ
Frequently asked
How does allocation handle oversold scenarios?+
MaxInvent holds a single canonical stock number and pushes updates to connected marketplaces. If stock hits zero while orders are moving across channels, buffers and allocation rules reduce oversell risk. If one still slips through during an API delay or outage, the system flags it so your team can back-order, substitute or cancel according to your policy.
Can I set different allocation rules per customer or channel?+
Yes. Reserve stock for VIP customers, prioritise Amazon Prime orders, or prefer wholesale B2B orders from your main warehouse — all configurable.
Does MaxInvent replace a full ERP?+
MaxInvent covers inventory, orders, dispatch, purchasing, returns, trade-counter POS, B2B ordering and operational accounting. It is not claimed as a full manufacturing, HR or enterprise finance ERP, and no native SAP integration is claimed.
Ready to see it in action?
Book a 20-minute demo and we'll show you stock control live, tailored to your operation.